WBCA is now accepting vendor applications for 2019. To download application click HERE. 

Events

WBCA Pipes & Stripes Car Show

Feb. 16, 2019 | El Metro Park and Ride | Attendance ± 3,500

WBCA Stars & Stripes Air Show

Feb. 17, 2019 | Laredo International Airport | Attendance ± 25,000

WBCA Jalapeño Festival

Feb. 16, 2019 | El Metro Park and Ride | Attendance ± 25,000

Vendor Categories

Food Booth Vendor: Food or  beverages (NO selling of water)

Concession Trrailer/Food Truck Vendor: Food or  beverages (NO selling of water)

Merchandise/Activity Vendor: Vendor NOT selling food/beverages

Amusement Vendor: Rides, games and/or other amusements

Corporate Vendor: Contact WBCA for pricing

 

Information/Requirements

Vendor Space        

Space is limited to a single 10’x10′ area.  Work area is available behind space.  All vendors must provide photographs and include space requirement on application as space is limited.  Vendors will be responsible to be open during the entire event and cannot vacate early.  Every space shall be kept clean and neat by the vendor.  Vendor is responsible for setting up, maintaining and removing your own booth, merchandise and trash.

 Payment         

All vendor payments must be submitted with application on/or before January 14, 2019. No personal/business checks or credit cards will be accepted after the aforementioned date. Accepted payment types: Visa, Discover, MasterCard, Check, Money Order and Cashier’s Check. Payments made after deadline must be paid in a cashier’s check or money order.

Returned Check Policy                                                                                                     

There is a $25 fee on all returned checks.  In the event that a check has been returned, the issuer will be notified and informed that they have 5 days for payment to be made along with fee.  If not made in 5 days vendor will be moved to a waiting list and booth space will be forfeited.  Previous payments will not be refunded if past refund deadline.  Checks will no longer be an accepted form of payment from vendor in the event the first check was returned.

  Electrical/ Signage/Equipment/Portable Water       

All vendors must provide their own portable water, generator/electrical source, tables, chairs and are responsible for all signage on their booth.  Vendor will have booth rental option for $250 per event.

   Health & Fire Permits       

All vendors are responsible for all permits fees and must comply with health & fire department rules and regulations.

   Insurance       

 All vendors must provide liability insurance listing WBCA as additional insured.  The policy shall provide minimum coverage of One Million Dollars ($1,000,000.00). Copy of insurance must be submitted with vendor application.  You may purchase one-day “user liability” coverage for an additional cost of $100 per event.

   Sales Tax       

All vendors must provide a Sales Tax Permit Number as required by the State Comptroller’s Office.  For more information, please visit State Comptroller’s website: www.window.state.tx.us or by calling 1-956-722-2859.

   Cancellations and Refunds           

No refunds will be made to vendors who cancel after January 30, 2019.  There are no exceptions to this rule.  Events are held outdoors rain or shine (NO REFUNDS).  WBCA reserves the right to refuse any vendor that has violated any rule, regulation or guideline.  If violation is serious, this may be cause for immediate removal of the vendor, forfeiture of all fees paid and no renewal/invite for the following years.

   Food Sales/Menus 

Your sales are made on a cash basis. All vendors are limited to a maximum of 5 food items. Prices need to be in whole dollar amounts including tax and pricing of all food/drink items must be submitted with application for approval.  Menus MUST be posted clearly on professionally printed signs in Vendor booths.  No menu changes or pricing changes are allowed without prior written approval.

  Water/Alcoholic Beverages     

The sale of water/alcoholic beverages or distribution by any vendor is strictly prohibited.

   Space Assignments                                                                                                           

WBCA will determine the placement of all vendors. Placement is on a first come – first serve basis.  In the event a sponsor requests the space that has been assigned to a vendor, the vendor will be relocated to a different location.

   Subletting         

No part of the vendor space can be sublet and /or transferred.  Any vendor caught in violation will be escorted from the premises with no refunds given.

   Packets                

Vendor packets will be distributed at a mandatory vendor meeting held in January.  WBCA office will notify vendor with date once meeting is confirmed and reserved. Vendor packets will provide all necessary information for WBCA events.  Packets will include: Set-up & tear down times, (1) vendor parking pass, (5) Car Show & Air Show bracelets (10) Jalapeño Friday & Saturday bracelets and maps for each event.

  Firearm/Drug Policy        

NO firearms/weapons and drugs allowed. Violations of policy will constitute to immediate removal and barring future access to any WBCA Events.


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